Better Properties Real Estate Group

Read the status certificate before you firm up.

A condo's status certificate is a thick package of financial and legal documents, and it's where the expensive surprises hide: thin reserve funds, coming special assessments, lawsuits, rules that don't fit your life. Go through it section by section here, see the red flags at a glance, and leave with the right questions for your lawyer.

Private and free. Nothing you enter leaves this page.

Go through it with us

Answer what you can. "Not sure" is fine; it becomes a question for your lawyer.

About you

So we can flag the rules that matter to you.

The certificate itself

First page.

It reflects the building on that date. Older than about 60 days, ask for an updated one.

This unit's fees

Usually the first few paragraphs: common expenses and arrears.

Does the unit owe any unpaid fees (arrears)?

Has the board announced a fee increase?

Special assessments

Look for "special assessment" or "levy" in the certificate and the board minutes, if provided.

Is there a special assessment already levied, or one being discussed?

The reserve fund

The reserve fund section, plus the latest reserve fund study summary.

From the study's funding plan table.

Is the board contributing what the study recommends?

Budget and big repairs

The budget, financial statements, and any notice of planned work.

Is the corporation running an operating deficit?

Are major repairs planned? (roof, garage, elevators, windows, balconies, pipes)

Legal and insurance

"Legal actions" and the insurance section.

Is the corporation part of any lawsuit or legal action?

Owners can be charged up to this amount if damage starts in their unit.

What's included, and the rules

The unit description, declaration, by-laws and rules.

Do the parking spot and locker match what the listing promised?

Check whether they're owned (their own legal units) or exclusive-use, and that they're part of the sale.

Are pets allowed, and does your pet fit the rules?

Are rentals allowed for the terms you want? (minimum lease length, short-term rentals)

Do renovation rules allow what you're planning? (flooring sound rules, approvals)

Status certificates, explained

What it is, how to get one, and how to protect yourself.

What it is

A package from the condo corporation describing the unit's fees, the building's finances, legal matters, insurance and rules. Your lawyer should always review it.

How to get one

The seller or buyer requests it from the condo's management. In Ontario, the corporation must provide it within 10 days, and the fee is capped by regulation.

Make your offer conditional

Unless you've reviewed it before offering, include a condition for your lawyer to review the status certificate. A few business days is typical.

The reserve fund is the big one

It pays for major repairs. If it's short of what the study recommends, the gap often comes from higher fees or a special assessment, and that could be you.

Watch the deductible

Building deductibles for water damage can be $25,000 or more. Make sure your own condo insurance covers the deductible.

Compare fees fairly

A higher fee that includes heat and hydro can cost less than a low fee without them. Run the true monthly cost to compare.

We read these with you.

We know many of the buildings we sell in by their history: fee trends, past assessments, what's coming. We'll go through the status certificate with you and your lawyer before you firm up.